Where

Palm Beach Hotel, Saly, Senegal

When

  • Annual meeting: Oct. 3rd-4th
  • Field day: Oct. 5th
  • Workshops: Oct. 5th-8th

Schedule

The meeting will consist of a mix of presentations, activities and training opportunities. A final schedule will be made available closer to the event.

Note that team PIs are requested to be in Senegal by Saturday, Oct. 1st to allow for meeting time on Sunday, Oct. 2nd, prior to the start of the annual meeting itself.

Frequently Asked Questions

Who is participating?

Team PIs are responsible for deciding who will attend from their teams, and providing the ME with a list of participants and their travel dates and other relevant information. We encourage all project team PIs, Co-PIs and country leads to attend, and to invite project researchers / staff according to interest and relevance for the various workshops. This will be a great opportunity to meet face-to-face, and we hope and expect that teams will make full use of the meetings and workshops.

Who is responsible for expenses?

  • Teams are expected to use their travel budget lines to pay for their airfare, visas (if needed), incidentals, and airport transfers outside of Senegal.
  • The ME will cover hotel rooms and organized meals in Senegal through our hotel package, in conjunction with the meetings, and provide airport transfers between the hotel in Saly and the airport.
  • Meals that are not organized by the ME, and any per diems, should be covered by the project teams themselves. Please be sure to not include covered meals when calculating per diems.
  • We expect that since most travel has been limited due to Covid, teams should have sufficient budgetary capacity to cover their teams’ travel. If your team is concerned about travel funds, please reach out to Devon directly.

What are the entry, exit and visa requirements in Senegal?

  • Visit the Embassy of Senegal in Washington, D.C., website for the most current visa information. Evidence of yellow-fever vaccination is required for entry into Senegal for travelers arriving from yellow-fever endemic countries, and strongly encouraged for all other travelers.
  • Visas are not required for passport holders from many countries, including the United States, Burkina Faso, Ghana, India, Italy, Kenya (for diplomatic and service passport holders or ordinary passports with a mission order), Niger, Nigeria and Uganda (for diplomatic and service passport holders), among others. We strongly recommend checking with the Senegalese embassy in your country about visa requirements, as early as possible.
  • For participants who do require a visa, the ME can arrange to provide invitation letters from the project and from our hosts at ISRA – please let us know as early as possible if you will need these.
  • Covid vaccinations are not required, but all non-vaccinated travelers must show recent proof of a qualifying negative Covid test, and vaccinated travelers must show a QR code for verification, or a qualifying negative test. See detail below.

What health regulations do participants need to know?

Vaccines

  • Proof of Yellow Fever vaccination is required for entry into Senegal. See information below about Covid vaccine requirements.
  • We recommend all travelers sign up with Global Haven and upload relevant vaccine documentation to make the health check faster when arriving, and prevent any complications.

Covid-19 information

  • The US Embassy in Senegal has up-to-date, English-language information on Covid testing and vaccination requirements, and where / how to get tested while in Senegal, if needed.
  • For entry into Senegal:
    • Unless you are fully vaccinated, a negative PCR or RT-PCR test within 72 hours of departure is required for entry to Senegal.
    • Vaccination proof that does not have a QR code will be rejected. All travelers are strongly encouraged to obtain a QR code before traveling by uploading proof of vaccination using Global Haven.
    • If you are vaccinated but do not have a QR code to document it, you will need to provide qualifying proof of a recent negative Covid test (see above).
  • Negative Covid test results are no longer required for re-entry into the US
  • Proof of vaccination, however, is still required for entry into the US if you are a non-US citizen nonimmigrant.
  • Please check with your government about re-entry testing or vaccination requirements prior to departure.

General regulations

  • Please visit the US State Department website for details on other health concerns in Senegal, including malaria, tuberculosis, meningitis, and other diseases.

What should participants know about traveling to Senegal?

  • Fly America Act: All participants leaving from the US will need to adhere to the Fly America Act, though this does not apply to participants traveling from elsewhere. Please see details here, and ask Tammy or Devon if you have any questions. You can also consult the recent operations office hours we had with our USAID representative.
  • Saly is approximately 45 minutes by car from Blaise Diagne International Airport, Dakar’s new international airport, and 1.5 hours by car from the city of Dakar, Senegal’s economic and political capital, and largest city.
  • This website can be helpful in finding all flights between two cities to see what days of the week are the best options for arriving in or departing from Dakar.
  • Information on Senegal power outlets and voltage is available here. Please be sure that your device is rated to at least 230V to avoid damage or risk of fire.
  • Senegal is a welcoming, friendly place for travelers, but please be conscientious of cultural norms, dress respectfully and modestly, and of course use normal caution and common sense to avoid robberies or pickpockets – as with almost any travel destination. Cultural information for travelers to Senegal is available here and here, and practical information is available here and here. Senegal is a predominantly Muslim country, and while alcohol is not heavily restricted, drunkenness is not acceptable. Drug laws are enforced with severe penalties. Senegal legally prohibits same-sex sexual activity, and public displays of romantic affection, regardless of sexual orientation, are culturally taboo.
  • ATMs and credit cards are not widely available or used outside of Dakar and some major hubs, and there is a risk of robbery when using ATMs in public, so do so with caution. We recommend bringing and exchanging some cash to pay for incidentals. Senegal uses the West African Franc CFA, which is tied to the Euro. The exchange rate is approximately 650 CFA per US dollar; current rates can be found here.
  • Climate: October in Senegal is generally dry and warm to hot, coming at the end of the single rainy season, with temperatures averaging 23°C / 77°F at night, and 31°C / 87°F in the daytime in both Saly and Dakar. Saly’s coastal location helps moderate temperatures, though September and October are the hottest months of the year. The ocean temperatures are warm this time of year. Plan to bring sunscreen as it may not be widely available.

Who should I contact with questions or emergencies in-country?

In the case of emergency in country, please contact:

ISRA/CERAAS

For general questions about Senegal or in-country logistics, please feel free to contact:

Mrs Mariama Senghor / Assistant, ISRA/CERAAS

Mrs Kim FALL / Communications officer, ISRA/CERAAS

Ndjido Ardo KANE / Director, ISRA/CERAAS

For general questions about the 2022 meeting, please contact:

Devon Jenkins, ILCI program manager